Meeting Agenda (44)
Meeting Date: November 18, 2021 (moved from 11/17)
Meeting Time: 7:00 PM
Meeting Location: Zoom meeting:
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approve minutes from previous meeting (Jen)
IV. President’s Report (Rob)
a. CPA/Taxes Update
b. Updates
i. Batting Cages
ii. Fields
iii. Shed
iv. Concrete Coating
v. New Fencing
vi. Additional Grill for Spring
vii. Updated LL Constitution
viii. Charitable Organization License Renewal
c. Softball
V. Treasurer Report (Elizabeth)
VI. Safety Report (Therese)
VII. Spring 2021 Schedule (Rob)
VIII. Next Meeting (December 15, 2021 @ 6 pm)
IX. Adjourn
Meeting Date: October 20, 2021
Meeting Time: 7:00 PM
Meeting Location: Zoom
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approval of Minutes from 9/15/2021
IV. Officers’ Reports
a. President
i. New Board Positions (VP, Treasurer, Secretary)
ii. Roles Still Needing Assignment
iii. Background Checks
iv. Taxes Update
v. Director of Parks & Rec Meeting
b. Vice President
c. Treasurer
i. Fall Ball Expenses
ii. Outstanding Invoices
iii. Delinquent Accounts
d. Secretary
V. Fall Ball Update
a. Schedule / Make up games
b. Successes / Lessons Learned
c. Safety Officer Update (Therese)
d. Concessions Volunteers – Board and Parent responsibilities
VI. Batting Cage Update
VII. Tentative 2021 Spring Schedule Discussion/Dates
VIII. Sponsorship Update
IX. Next Meeting (11/17/2020)
X. Adjourn
Meeting Date: September 15, 2021
Meeting Time: 7:00 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approve minutes from previous meeting (Therese)
IV. President’s Report (Nancy)
V. Treasurer Report (Elizabeth)
VI. Constitution
VII. Fall Season
a. Concession Stand
i. Volunteers
ii. Switch to Coca-Cola
b. Umpires
c. Interleague games
d. Player pool
e. Safety protocols
VIII. 60/90 field update
IX. Board election (https://forms.gle/t15SeGdW8sPxxL538)
X. Next Meeting (October 20)
XI. Adjourn
Meeting Date: August 18, 2021
Meeting Time: 7:00 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approve minutes from previous meeting (Therese)
IV. President’s Report (Nancy)
V. Treasurer Report (Elizabeth)
VI. Fall Season
a. Team numbers
b. Number of managers needed
c. Evaluations and draft
d. Schedule
e. Concessions
VII. Annual Meeting
a. Meeting date/announcement
b. 2021-22 Board
VIII. Next Meeting (TBD)
IX. Adjourn
Meeting Date: June 16, 2021
Meeting Time: 7:30 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approve minutes from previous meeting (Therese)
IV. President’s Report (Nancy)
a. Update on 60’-90’ field
b. Concession stand concrete
V. Treasurer Report (Elizabeth)
a. Stipends for All Stars
VI. Spring Season - Looking back
a. Lessons learned
b. New ideas
VII. Fall Season - Looking forward
a. 2021-22 Board
b. Concessions
c. Umpire Recruiting
VIII. Next Meeting (TBD)
IX. Adjourn
Meeting Date: May 10, 2021
Meeting Time: 8:30 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call
III. 501c3
IV. All Star Announcement Date
V. AS Managers
VI. Playing down
VII. Team eliminated
VIII. Hosting 6 to 8 All Star Tournament (Machine Pitch)
IX. Next Meeting (TBD)
X. Adjourn
Meeting Date: April 21, 2021
Meeting Time: 7:30 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approve minutes from previous meeting (Therese)
IV. President’s Report (Nancy)
V. Treasurer Report (Elizabeth)
VI. Concession Stand Concrete
VII. DICK’s Sporting Goods Bonus Certificates
VIII. All Stars Update
IX. Next Meeting (TBD)
X. Adjourn
Meeting Date: March 10, 2021
Meeting Time: 8:30 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approve minutes from previous meeting (Therese)
IV. President’s Report (Nancy)
V. Treasurer Report (Elizabeth)
VI. Concession Stand
VII. DICK’s Sporting Goods Bonus Certificates
VIII. Mid-Season All Star Meeting
IX. Next Meeting (April 21, 2021 @ 7 pm)
X. Adjourn
Meeting Date: February 17, 2021
Meeting Time: 7:00 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approve minutes from previous meeting (Therese)
IV. President’s Report (Nancy)
V. Treasurer Report (Elizabeth)
VI. Spring 2021 Season
a. Uniforms
b. Schedules/Interleague
c. Concession Stand
d. All Stars mid-season meeting
e. Team/Player Photos
VII. Next Meeting (February 17, 2021 @ 7 pm)
VIII. Adjourn
Meeting Date: January 20, 2021
Meeting Time: 7:00 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approve minutes from previous meeting (Therese)
IV. President’s Report (Nancy)
a. 501c3 status
V. Treasurer Report (Elizabeth)
VI. Spring 2021 Season
a. Teams and Managers (and uniforms)
b. Evaluations
c. Draft
d. Concession Stand
e. Opening Day
f. Interleague
g. Sponsors
h. Safety
VII. Constitution
VIII. Next Meeting (February 17, 2021 @ 7 pm)
IX. Adjourn
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Meeting Date: December 16, 2020
Meeting Time: 7:00 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approve minutes from previous meeting (Therese)
IV. President’s Report (Nancy)
V. Treasurer Report (Elizabeth)
VI. Safety Report (Therese)
a. Results of Safety Survey
b. Implications for Spring 2021 Season
VII. Spring 2021 Season
a. Registration
b. Softball season
c. Concession Stand
d. Sponsors
VIII. Constitution (Mike)
IX. Next Meeting (January 20, 2021 @ 7 pm)
X. Adjourn
Meeting Date: November 18, 2020
Meeting Time: 7:30 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call
III. Minutes from previous meeting approved
IV. President’s Report (Nancy)
a. COVID response:
b. Safety Survey
V. Treasurer Report (Elizabeth)
VI. Player counts
VII. Spring 2021 Schedule (Nancy)
VIII. IRS Update and discussion (Nancy):
IX. Constitution (Mike)
X. Next Meeting (December 16, 2020 @ 7 pm);
XI. Adjourn
Meeting Date: December 16, 2020
Meeting Time: 7:00 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approve minutes from previous meeting (Therese)
IV. President’s Report (Nancy)
V. Treasurer Report (Elizabeth)
VI. Safety Report (Therese)
a. Results of Safety Survey
b. Implications for Spring 2021 Season
VII. Spring 2021 Season
a. Registration
b. Softball season
c. Concession Stand
VIII. Constitution (Mike)
IX. Next Meeting (January 20, 2021 @ 7 pm)
X. Adjourn
Meeting Date: October 28, 2020
Meeting Time: 7:30 PM
Meeting Location: Zoom meeting
I. Call to Order
II. Roll Call – Determine if quorum present
III. Approve minutes from previous meeting (Therese)
IV. Treasurer Report (Elizabeth G.)
a. Update on Fall Ball expenses (this year vs last year)
b. Outstanding Invoices/reimbursements
c. Number of delinquent accounts
V. Fall Ball Update
a. Safety Officer update (Therese)
b. Background Check update (Russ)
c. Successes
d. Lessons Learned
VI. Spring 2021 Schedule (Nancy)
VII. Batting cages update (Ken/Heath)
VIII.IRS Update and discussion (Nancy)
IX. Constitution (Mike)
X. Website vs SSU Play (Rob)
XI. Board Member Duties –
a. Training new Board members
b. Roles still needing assignments
XII. Next Meeting (November 18,2020 @ 7 pm)
XIII.Adjour
