Chaires-Capitola Little League, Inc. 
Meeting Agenda

Meeting Time: 7:00 PM
Meeting Location: Daniel B Chaires Community Center; 4768 Chaires Cross Rd., Tallahassee, FL

I. Call to Order 

II. Roll Call – Determine if quorum present

III. Approval of Minutes from 10/16/19

IV. Officers reports-Vice President, Treasurer, Secretary

V. Little League Charter; Dept of Ag license

VI. Update on Bylaws/Constitution/Roles and Responsibilities 

VII. 2019 Fall Ball Recap

VIII. Batting Cage Update

IX. Spring 2020 Timeline

X. All Star Committee Update

XI. Spring Sponsorship Update/Discussion

XII. Next Meeting

XIII. Adjourn

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 2-9-2016 meeting (Erin C.)
4. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer (Mike C.)
   • Secretary (Keith W.)
5. Batting cage
6. Tournaments
7. All-Stars
8. Schedule Next Meeting (Erin C.)
9. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 11-16-2015 meeting (Erin C.)
4. Approval of minutes from 1-11-2016 meeting (Erin C.)
5. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer (Mike C.)
   • Secretary (Keith W.)
6. Registration Updates
7. Sponsorship Updates
8. Schedules
9. Opening Day
10. Background Checks
11. Equipment Updates
12. Park Updates
13. Schedule Next Meeting (Erin C.)
14. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer (Mike C.)
   • Secretary (Keith W.)
4. Registration #s per division and determination of number of teams
5. Coaches discussion, approval/voting/selection
6. Evaluation planning
7. Coaches training planning
8. Schedule Next Meeting (Erin C.)
9. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 10-28-2015 meeting (Erin C.)
4. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer (Mike C.)
   • Secretary (Keith W.)
5. Senior Division Update
6. Discussion on whether coaches should have to wait until after the draft to select their assistant coach
7. Selection of Coaches
8. Creating a Fun and Positive Experience at the Park
9. New Business
10. Schedule Next Meeting (Erin C.)
11. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 9/18/2014 meeting (Erin C.)
4. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer
   • Divisional Player Agents
     • TBall - Daniel Jeffers
     • Machine Pitch - David Podgorski
     • Softball - Angie Waller
     • Minor Baseball - Adam Cowhey
     • Major Baseball - Chad Pursell
   • Volunteer Umpire-in Chief - Mike Glantz
   • League Information Officer - Chris Mantzanas
   • Safety Officer - Mike Glantz
   • Fundraising Chairman - Chuck Urban
   • Equipment Manager - Adam Cowhey
   • Uniform Coordinator - Adam Cowhey
5. Committee Reports (Erin C.)
   • Fundraising Comittee
6. Old Business
   • Bank Account
   • IRS/DOR Issues
   • Liability Issues
   • Website
   • Equipment
   • Fall Events / Other Promotional Ideas
   • Timeline for Spring
7. New Business
8. Schedule Next Meeting (Erin C.)
9. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 9/18/2014 meeting (Erin C.)
4. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer
   • Divisional Player Agents
     • TBall - Daniel Jeffers
     • Machine Pitch - David Podgorski
     • Softball - Angie Waller
     • Minor Baseball - Adam Cowhey
     • Major Baseball - Chad Pursell
   • Volunteer Umpire-in Chief - Mike Glantz
   • League Information Officer - Chris Mantzanas
   • Safety Officer - Mike Glantz
   • Fundraising Chairman - Chuck Urban
   • Equipment Manager - Adam Cowhey
   • Uniform Coordinator - Adam Cowhey
5. Committee Reports (Erin C.)
   • Fundraising Comittee
   • Constitutional Review Committee
6. Old Business
   • Bank Account
   • IRS/DOR Issues
   • Liability Issues
   • Website
   • Equipment
   • Fall Events / Other Promotional Ideas
   • Timeline for Spring
7. New Business
8. Schedule Next Meeting (Erin C.)
9. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 10/16/2014 meeting (Erin C.)
4. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer (Mike C.)
   • Divisional Player Agents
     • TBall - Daniel Jeffers
     • Machine Pitch - David Podgorski
     • Softball
     • Minor Baseball - Adam Cowhey
     • Major Baseball - Chad Pursell
   • Volunteer Umpire-in Chief - Mike Glantz
   • League Information Officer - Chris Mantzanas
   • Safety Officer - Mike Glantz
   • Fundraising Chairman
   • Equipment Manager - Adam Cowhey
   • Uniform Coordinator - Adam Cowhey
5. Committee Reports (Erin C.)
   • Fundraising Comittee
   • Constitutional Review Committee
6. Old Business
   • Bank Account
   • IRS/DOR Issues
   • Liability Issues
   • Website
   • Equipment
   • Fall Events / Other Promotional Ideas
   • Timeline for Spring
7. New Business
8. Schedule Next Meeting (Erin C.)
9. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 11/5/2014 meeting (Erin C.)
4. Discussion Items
5. Timeline for Spring Baseball
   • Rescheduling of Family Fun Day
   • Registration systems
6. Registration
   • Age rule change
7. Uniform Vendors
8. Photography Vendors
9. Sponsorships
10. Schedule Next Meeting (Erin C.)
11. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 12/4/2014 meeting (Erin C.)
4. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer (Mike C.)
   • Secretary (Keith W.)
   • Old Business
     • Time Line
     • Coaches
     • Evaluations
     • Draft
     • Umpires
   • New Business
   • Schedule Next Meeting (Erin C.)
   • Adjourn Meeting (Erin C.)