Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Keith W.)
2. Call meeting to order (Keith W.)
3. Approval of minutes from 10/17/2018 meeting (Keith W.)
4. Officer Reports (Keith W.)
   • President (Keith W.)
   • Vice President (Michele G.)
   • Treasurer (Mike C.)
   • Secretary (Tracy C.)
5. Review Spring 2019 Schedule
6. Update on tax-exempt status
7. Update of Boundry discussion
8. Next Meeting
9. Adjourn

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Keith W.)
2. Call meeting to order (Keith W.)
3. Approval of minutes from 8/15/2018 meeting (Keith W.)
4. Approval of minutes from 9/13/2018 meeting (Keith W.)
5. Officer Reports (Keith W.)
   • President (Keith W.)
   • Vice President (Adman M.)
   • Treasurer (Mike C.)
   • Secretary (Tracy C.)
6. Update on tax-exempt status
7. Board Assignments
   • President
   • Vice-President
   • Treasurer
   • Secretary - Tracy Chavez
   • Safty Officer - Suzanna Malone
   • Umpire Chief - Mike Glantz
   • Concession Stand - Kathy Sanders, Jenny Tigerina
   • Equipment Manager - Heath Annin
   • Fundraising/Sponsorships
   • Communications - Robert Vos
   • Majors Player Rep
   • Minors Player Rep
   • Machine Pitch Player Rep
   • TeeBall Player Rep
   • Registration - Elizabeth Garber
   • Evaluations - Ken Powell, Scott LaFuria, Heath Annin
   • Uniforms - Michele Garber
   • Schedules - Elizabeth Garber, Nancy Copa
   • Banners
   • Background Checks - Elizabeth Garber
   • Waivers - Nancy Copa
   • Safety Report - Suzanna Malone
   • Opening Day ceremonies
   • All Stars - Josh Spagnola
   • Draft - Scott LaFuria, Heath Annin, Josh Spagnola
8. Next Meeting
9. Adjourn

We would like to congratulate the following players on being selected to the 2018 Majors (10-12) All Star team. Please join us in wishing this team the best of luck as they represent Chaires-Capitola Little League in the District 20 tournament. The tournament will be June 25th-29th and will be hosted by Chaires Little League. Go Chaires!

Game 1 - Monday, June 25, 2018 - UPPER, 7:00pm
Game 2 - Tuesday, June 26, 2018 - UPPER, 6:30pm
Game 3 (If Necessary) - Wednesday, June 27, 2018 - UPPER, 7:00pm

We would like to congratulate the following players on being selected to the 2018 9-11 All Star team. Please join us in wishing this team the best of luck as they represent Chaires-Capitola Little League in the District 20 tournament. The tournament will be June 18-22nd and will be hosted by Ft. Braden Little League. Go Chaires!

Game 1 - Monday, June 18, 2018 - LOWER, 7:00pm
Game 2 - Tuesday, June 19, 2018 - UPPER 7:00pm
Game 3 (If Necessary) - Wednesday, June 20, 2018 - UPPER 7:00pm

We would like to congratulate the following players on being selected to the 2018 Minors (8-10) All Star team. Please join us in wishing this team the best of luck as they represent Chaires-Capitola Little League in the District 20 tournament. The tournament will be June 18-22nd and will be hosted by Ft. Braden Little League. Go Chaires!

Game 1 - Monday, June 18, 2018 - UPPER, 7:00pm
Game 2 - Tuesday, June 19, 2018 - LOWER, 7:00pm
Game 3 - Wednesday, June 20, 2018 - LOWER, 7:00pm
Game 4 - Thursday, June 21, 2018 - UPPER, 7:00pm
Game 5 (If necessary) - Friday, June 22, 2018 - UPPER, 7:00pm

We would like to congratulate the following players on being selected to the 2018 Machine Pitch All Star team. Please join us in wishing this team the best of luck as they represent Chaires-Capitola Little League in the District 20 tournament. The tournament will be June 11-15th and will be hosted by Northwest Leon Little League. Go Chaires!

Game 1 - Tuesday, June 12, 2018 - Field 1, 7:00pm
Game 2 - Tuesday, June 12, 2018 - Field 2, 7:00pm
Game 3 - Wednesday, June 13, 2018 - Field 2, 7:00pm
Game 4 - Wednesday, June 13, 2018 - Field 1, 7:00pm
Game 5 - Friday, June 15, 2018 - Field 1, 7:00pm
Game 6 - Saturday, June 16, 2018 - Field 1, 10:00am
Game 7 (If Necessary) - Saturday, June 16, 2018 - Field 1, 12:00pm

Good afternoon. We wanted to share the 2018 Spring Opening Day schedule with you. Below you will see a schedule that includes picture times, game times and when the opening ceremony fits into the day's events. We have tried to structure the day around the opening ceremony so that families don't have to be there all day long. Only TeeBall and Machine Pitch teams will be playing games on opening day.

We ask that you arrive at least 15 minutes before your picture time. If your pictures are after opening ceremony, please arrive 15 minutes before the ceremony begins. Pictures will be taken behind the concession stand again this year. Please meet your team at that location. Photo packets will be handed out to you by your Manager with your jersey this week. Even if you are not getting individual pictures, please come so that your player can be included in the team picture.

The concession stand will open at 11:00 and will be serving the normal menu of hot food so please come and join us for lunch at the park. We will also be selling team hats for $18 is you are interested in getting one.

We are also including a map below. Because opening day brings in such big crowds, we will open the overflow parking. The gate to that area is located just south of the park's main entrance.

We will follow up later this week with reminders and more information. 

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Keith W.)
2. Call meeting to order (Keith W.)
3. Approval of minutes from 1-3-2018 meeting (Keith W.)
4. Officer Reports (Keith W.)
   • President (Keith W.)
   • Vice President (Adman M.)
   • Treasurer (Mike C.)
   • Secretary (Tracy C.)
5. Update on tax-exempt status
6. Opening Day
   • Schedule
   • Pictures
   • Games
   • Honor Guard
   • FSU
   • National Anthem
   • First Pitch
7. Sponsorships
8. Uniforms
9. Pepsi Signs
10. Next Meeting
11. Adjourn

Keith - President report
• 60-90 field-We are awaiting County notification of public meeting date to introduce field to community. Goal-2019 completion
• Miccosukee-No president currently. Gary Gentry trying to fill that position.
• Upcoming Presidents Meeting-Interleague play discussion. We agreed on Feb. 10th deadline to schedule mid-season 2 week offering. Offering April 9th and 16th weeks for Interleague play.

Mike - Treasurer report
• Concessions profit down from previous year. (37%-2016 to 30%-2017). Will discuss with Michelle slight increase in concession prices-$.25
• $4k lost 2017- Additional expenditures ($4k more uniforms/equipment than 2016, $4k back IRS stuff, $7k batting cages)
• $80k income 2017
• Insurance (Little League)-$2100 for 2018 due to additional need for accidental insurance. $1200 for 2017 which only covered liability. Chaires required to have own insurance because County covers all 5 leagues, and were informed we can't have an umbrella policy.
• Tax exempt status- 5013C- Keith has reached out to Tony to inquire on status. Awaiting response.

• Sponsorship updates- currently have committed 10 team sponsors and 3 banner sponsors. Letter sent right before holidays so anticipate more return responses since after the new year.
• Uniform updates-attendees agreed upon the digital hook design for jerseys. The same hat design requested.
• Softball updates- City losing players because of slow pitch. We will be looking at Northwest and Woodville for game opportunities.
• Coaches Practice Clinic-Jan. 27th. Attendees would also like to cover Rule Review at this event. Powermill offered to run Practice Clinic. Keith will follow up with them on willingness and if there is fee.
• Opening Day-attendees agreed to continue with Tim Yoho for pictures.
• Machine Pitch/Tball/Softball games will be scheduled this day
• Proposed noon start and shift schedule earlier so events conclude before 6pm
• Draft: Monday Jan. 22nd
• Following Evaluations on Jan. 20th (9-12 Machine, 1-4 Minor) and Jan. 21st (Major)
• Next Board Meeting-Feb. 7th