Keith - President report
• 60-90 field-We are awaiting County notification of public meeting date to introduce field to community. Goal-2019 completion
• Miccosukee-No president currently. Gary Gentry trying to fill that position.
• Upcoming Presidents Meeting-Interleague play discussion. We agreed on Feb. 10th deadline to schedule mid-season 2 week offering. Offering April 9th and 16th weeks for Interleague play.

Mike - Treasurer report
• Concessions profit down from previous year. (37%-2016 to 30%-2017). Will discuss with Michelle slight increase in concession prices-$.25
• $4k lost 2017- Additional expenditures ($4k more uniforms/equipment than 2016, $4k back IRS stuff, $7k batting cages)
• $80k income 2017
• Insurance (Little League)-$2100 for 2018 due to additional need for accidental insurance. $1200 for 2017 which only covered liability. Chaires required to have own insurance because County covers all 5 leagues, and were informed we can't have an umbrella policy.
• Tax exempt status- 5013C- Keith has reached out to Tony to inquire on status. Awaiting response.

• Sponsorship updates- currently have committed 10 team sponsors and 3 banner sponsors. Letter sent right before holidays so anticipate more return responses since after the new year.
• Uniform updates-attendees agreed upon the digital hook design for jerseys. The same hat design requested.
• Softball updates- City losing players because of slow pitch. We will be looking at Northwest and Woodville for game opportunities.
• Coaches Practice Clinic-Jan. 27th. Attendees would also like to cover Rule Review at this event. Powermill offered to run Practice Clinic. Keith will follow up with them on willingness and if there is fee.
• Opening Day-attendees agreed to continue with Tim Yoho for pictures.
• Machine Pitch/Tball/Softball games will be scheduled this day
• Proposed noon start and shift schedule earlier so events conclude before 6pm
• Draft: Monday Jan. 22nd
• Following Evaluations on Jan. 20th (9-12 Machine, 1-4 Minor) and Jan. 21st (Major)
• Next Board Meeting-Feb. 7th

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
     • Tax returns for all outstanding past years have been filed.
     • Remaining issue is to get 501c3 reinstated with IRS. Craig will take care of this.
   • Treasurer (Mike C.)
     • 2015-2016 P&L submitted. Click here to review
   • Secretary (Keith W.)
   • Board Role Designations for 2016-2017
     • President - Erin Cuzzort
     • Vice-President - Craig Smith
     • Treasurer - Mike Conway
     • Secretary - Keith Wemm
     • TeeBall Player Rep - Jenna Harper
     • Machine Pitch Player Rep - Craig Spickard
     • Minor Baseball Player Rep - Kevin Corradi
     • Major Baseball Player Rep - Chad Pursell
     • Concession Manager - Michele Garber
     • Volunteer Umpire-in Chief - Kevin Corradi
     • Safety Officer - Katherine Fleming
4. Registration numbers
   • Registration numbers looking good. On track to match last years numbers
5. Team/division break-down
   • Majors 5 teams
     • Peter Fisher
     • David Greg
     • Kasey Pressley
     • Eric Shugart
     • Craig Smith
   • Minors 8 teams
     • Keith Wemm
     • Billy Strickland
     • Bill Garber
     • Chad Pursell
     • Elkahn Gray
     • Jason House
     • Joey Matthews
     • Brit Williams
   • Machine Pitch 7 teams
     • Ken Powell
     • Kevin Corradi
     • Chip Huggins
     • Mike Glantz
     • Allan Malone
     • Bob Sanders
     • Dylan Payne
   • TeeBall 5 teams
     • James Beech
     • Russ Clark
     • Elizabeth Garber
     • Joshua Haddock
     • Tanner Akos
     • Scott Maphis
6. Concession Stand
   • A Safe that can be bolted down to the floor and possible fit in the front concession area
     • Approved for purchase
   • A new 6-burner flat griddle grill
     • Approved for purchase
   • Popcorn machine
     • Approved for purchase
   • Sno Cone machine
     • Not going to purchase
7. Hat/uniform discussion
   • Uniform type aggreed to
8. Sponsorship update
   • Sponsorships on track
9. Equipment update
   • Approved for purchase
10. Next Meeting February 17, 2017 at 7:00 at Chaires Community Center
11. Adjourn

Chaires-Capitola Little League, Inc. Meeting Agenda
Meeting Date:9-30-2015
Meeting Time:7:00 PM at Chaires Community Center

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 8-31-2015 meeting (Erin C.) APPROVED
4. 2015-16 Board Assignments
   • President - Erin Cuzzort
   • Vice President - Craig Smith
   • Treasurer - Co-Treasurers Mike Conway and Katherine Fleming
   • Secretary - Keith Wemm
   • Umpire Chief - Mike Glantz
   • Saftey Officer - Kevin Corradi
   • Information Officer - Chris Mantzanas
   • Equipment Manager - Daniel Jeffers
   • Uniforms - Kevin Corradi and Erin Cuzzort
   • Concession Manager - Michelle Garber and Jenna Harper
   • Player Reps
     • TeeBall - Daniel Jeffers
     • Machine Pitch - Craig Smith
     • Minors - Danny O'Donnell
     • Majors - Chad Pursell
     • Softball - Keith Wemm
   • Fundraising Committee - Keith Wemm, Jenna Harper, Katherine Fleming and Chris Mantzanas
5. Discussion with Dean Richards about bleecher canopies (invited) - Hold off on canopies, get new batting cage, playground is still on way, improvements to home plates on all the fields in off season
6. Umpires - Increase amount paid to non-volunteer umpires - $40 uncertified - $50 certified
7. Fundraising - Update on 2015-16 fundaising - we have $1450 in sponsorships, including 3 team and one banner sponsorship.
8. Big Baseball - Exploratory Committee formed - Craig Smith, Keith Wemm, Mike Glantz and Erin Cuzzort
9. Saftey - Brief on parent concerns regardign combination of Minors and Majors this Fall. Coaches will keep an open dialogue during games and be flexable to optimize saftey.
10. Schedule Next Meeting (Erin C.) Erin is looking at dates in October.
11. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.

Unaaproved Minutes from August 31, 2015 Meeting

Determine if there is a quorum present (Erin C.)

• Mike Conway
• Mike Glantz
• Danny O’Donnel
• Erin Cuzzort
• Chad Pursell
• Daniel Jeffers
• Craig Smith
• Keith Wemm

Minutes from 7-15-2015 Meeting Approved

Finance

• Resonable cause letter to go to IRS to try to get relief from the $14,000 tax and fee penalty
• FMB willing to give records at a rate of $25 per hour.
• Need to file 990s for 2013-14. Craig and Mike will contact Accountant and submit information to get that taken care of
• Craig clarified that our charter is still valid as we work to resolve the 501c3 status with IRS

Fall Ball

• Combine Majors and Minors into one Baseball Division
• Send email to Majors letting them know that the leagues are going to be combined

Evaluations

• Follow same process that we used in the Spring

Uniforms

• Move forward with purchase of uniforms

Draft

• will take place on September 14. MP at 6 and Baseball Division at 7

Equipment Clean Up

• Sunday September 13 at 4:00

Coaches

• Baseball Division
  1. David Gregg
  2. Peter Fisher
  3. Chad Pursell
  4. John Bentley
  5. Mike Glantz

• Machine Pitch
  1. Joey Matthews
  2. Allan Malone
  3. Russ Clark

Member Meeting

• email the members asking to see if anyone would like to be placed on the ballot
• All current members except Adam Cowhey are returning. We are still confirming with Chris Mantzanas

Next Meeting will September 10, 2015 at 6:30.