
Meeting Minutes (22)
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Board Meeting Minutes 1.3.2018
-
Keith - President report
- 60-90 field-We are awaiting County notification of public meeting date to introduce field to community. Goal-2019 completion
- Miccosukee-No president currently. Gary Gentry trying to fill that position.
- Upcoming Presidents Meeting-Interleague play discussion. We agreed on Feb. 10th deadline to schedule mid-season 2 week offering. Offering April 9th and 16th weeks for Interleague play.
-
Mike - Treasurer report
- Concessions profit down from previous year. (37%-2016 to 30%-2017). Will discuss with Michelle slight increase in concession prices-$.25
- $4k lost 2017- Additional expenditures ($4k more uniforms/equipment than 2016, $4k back IRS stuff, $7k batting cages)
- $80k income 2017
- Insurance (Little League)-$2100 for 2018 due to additional need for accidental insurance. $1200 for 2017 which only covered liability. Chaires required to have own insurance because County covers all 5 leagues, and were informed we can't have an umbrella policy.
- Tax exempt status- 5013C- Keith has reached out to Tony to inquire on status. Awaiting response.
- Sponsorship updates- currently have committed 10 team sponsors and 3 banner sponsors. Letter sent right before holidays so anticipate more return responses since after the new year.
- Uniform updates-attendees agreed upon the digital hook design for jerseys. The same hat design requested.
- Softball updates- City losing players because of slow pitch. We will be looking at Northwest and Woodville for game opportunities.
- Coaches Practice Clinic-Jan. 27th. Attendees would also like to cover Rule Review at this event. Powermill offered to run Practice Clinic. Keith will follow up with them on willingness and if there is fee.
- Opening Day-attendees agreed to continue with Tim Yoho for pictures.
- Machine Pitch/Tball/Softball games will be scheduled this day
- Proposed noon start and shift schedule earlier so events conclude before 6pm
- Draft: Monday Jan. 22nd
- Following Evaluations on Jan. 20th (9-12 Machine, 1-4 Minor) and Jan. 21st (Major)
- Next Board Meeting-Feb. 7th
Chaires-Capitola Little League, Inc.
Meeting Agenda
Meeting Date:1-18-2017
Meeting Time:7:00 PM at Backwood's Crossing
- Determine if there is a quorum present (Erin C.)
- Call meeting to order (Erin C.)
- Officer Reports (Erin C.)
- President (Erin C.)
-
Vice President (Craig S.)
- Tax returns for all outstanding past years have been filed.
- Remaining issue is to get 501c3 reinstated with IRS. Craig will take care of this.
-
Treasurer (Mike C.)
- 2015-2016 P&L submitted. Click here to review
- Secretary (Keith W.)
- Board Role Designations for 2016-2017
- President - Erin Cuzzort
- Vice-President - Craig Smith
- Treasurer - Mike Conway
- Secretary - Keith Wemm
- TeeBall Player Rep - Jenna Harper
- Machine Pitch Player Rep - Craig Spickard
- Minor Baseball Player Rep - Kevin Corradi
- Major Baseball Player Rep - Chad Pursell
- Concession Manager - Michele Garber
- Volunteer Umpire-in Chief - Kevin Corradi
- Safety Officer - Katherine Fleming
- Registration numbers
- Registration numbers looking good. On track to match last years numbers
- Team/division break-down
- Majors 5 teams
- Peter Fisher
- David Greg
- Kasey Pressley
- Eric Shugart
- Craig Smith
- Minors 8 teams
- Keith Wemm
- Billy Strickland
- Bill Garber
- Chad Pursell
- Elkahn Gray
- Jason House
- Joey Matthews
- Brit Williams
- Machine Pitch 7 teams
- Ken Powell
- Kevin Corradi
- Chip Huggins
- Mike Glantz
- Allan Malone
- Bob Sanders
- Dylan Payne
- TeeBall 5 teams
- James Beech
- Russ Clark
- Elizabeth Garber
- Joshua Haddock
- Tanner Akos
- Scott Maphis
- Majors 5 teams
- Concession Stand
- A Safe that can be bolted down to the floor and possible fit in the front concession area
- Approved for purchase
- A new 6-burner flat griddle grill
- Approved for purchase
- Popcorn machine
- Approved for purchase
- Sno Cone machine
- Not going to purchase
- A Safe that can be bolted down to the floor and possible fit in the front concession area
- Hat/uniform discussion
- Uniform type aggreed to
- Sponsorship update
- Sponsorships on track
- Equipment update
- Approved for purchase
- Next Meeting February 17, 2017 at 7:00 at Chaires Community Center
- Adjourn
Chaires-Capitola Little League, Inc. Meeting Agenda
Meeting Date:9-30-2015
Meeting Time:7:00 PM at Chaires Community Center
- Determine if there is a quorum present (Erin C.)
- Call meeting to order (Erin C.)
- Approval of minutes from 8-31-2015 meeting (Erin C.) APPROVED
- 2015-16 Board Assignments
- President - Erin Cuzzort
- Vice President - Craig Smith
- Treasurer - Co-Treasurers Mike Conway and Katherine Fleming
- Secretary - Keith Wemm
- Umpire Chief - Mike Glantz
- Saftey Officer - Kevin Corradi
- Information Officer - Chris Mantzanas
- Equipment Manager - Daniel Jeffers
- Uniforms - Kevin Corradi and Erin Cuzzort
- Concession Manager - Michelle Garber and Jenna Harper
- Player Reps
- TeeBall - Daniel Jeffers
- Machine Pitch - Craig Smith
- Minors - Danny O'Donnell
- Majors - Chad Pursell
- Softball - Keith Wemm
- Fundraising Committee - Keith Wemm, Jenna Harper, Katherine Fleming and Chris Mantzanas
- Discussion with Dean Richards about bleecher canopies (invited) - Hold off on canopies, get new batting cage, playground is still on way, improvements to home plates on all the fields in off season
- Umpires - Increase amount paid to non-volunteer umpires - $40 uncertified - $50 certified
- Fundraising - Update on 2015-16 fundaising - we have $1450 in sponsorships, including 3 team and one banner sponsorship.
- Big Baseball - Exploratory Committee formed - Craig Smith, Keith Wemm, Mike Glantz and Erin Cuzzort
- Saftey - Brief on parent concerns regardign combination of Minors and Majors this Fall. Coaches will keep an open dialogue during games and be flexable to optimize saftey.
- Schedule Next Meeting (Erin C.) Erin is looking at dates in October.
- Adjourn Meeting (Erin C.)
Chaires-Capitola Little League, Inc.
Unaaproved Minutes from August 31, 2015 Meeting
Determine if there is a quorum present (Erin C.)
- Mike Conway
- Mike Glantz
- Danny O’Donnel
- Erin Cuzzort
- Chad Pursell
- Daniel Jeffers
- Craig Smith
- Keith Wemm
Minutes from 7-15-2015 Meeting Approved
Finance
- Resonable cause letter to go to IRS to try to get relief from the $14,000 tax and fee penalty
- FMB willing to give records at a rate of $25 per hour.
- Need to file 990s for 2013-14. Craig and Mike will contact Accountant and submit information to get that taken care of
- Craig clarified that our charter is still valid as we work to resolve the 501c3 status with IRS
Fall Ball
- Combine Majors and Minors into one Baseball Division
- Send email to Majors letting them know that the leagues are going to be combined
Evaluations
- Follow same process that we used in the Spring
Uniforms
- Move forward with purchase of uniforms
Draft
- will take place on September 14. MP at 6 and Baseball Division at 7
Equipment Clean Up
- Sunday September 13 at 4:00
Coaches
- Baseball Division
- David Gregg
- Peter Fisher
- Chad Pursell
- John Bentley
- Mike Glantz
- Machine Pitch
- Joey Matthews
- Allan Malone
- Russ Clark
Member Meeting
- email the members asking to see if anyone would like to be placed on the ballot
- All current members except Adam Cowhey are returning. We are still confirming with Chris Mantzanas
Next Meeting will September 10, 2015 at 6:30.