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Friday, 17 February 2017 01:01

2-17-2017 Meeting Agenda

Chaires-Capitola Little League, Inc.
Meeting Agenda

Meeting Date:1-18-2017
Meeting Time:7:00 PM at Chaires Community Center
  1. Determine if there is a quorum present (Erin C.)
  2. Call meeting to order (Erin C.)
  3. Approval of minutes from 1-18-2017 meeting (Erin C.)
  4. Officer Reports (Erin C.)
    • President (Erin C.)
    • Vice President (Craig S.)
    • Treasurer (Mike C.)
    • Secretary (Keith W.)
      • Registration
      • Sponsorship
      • Equipment update
  5. Opening Day
  6. Coaches Responsibilities
  7. Next Meeting
  8. Adjourn
Friday, 17 February 2017 01:28

1-18-2017 Meeting Minutes

Chaires-Capitola Little League, Inc.
Meeting Agenda

Meeting Date:1-18-2017
Meeting Time:7:00 PM at Backwood's Crossing
  1. Determine if there is a quorum present (Erin C.)
  2. Call meeting to order (Erin C.)
  3. Officer Reports (Erin C.)
    • President (Erin C.)
    • Vice President (Craig S.)
      • Tax returns for all outstanding past years have been filed.
      • Remaining issue is to get 501c3 reinstated with IRS. Craig will take care of this.
    • Treasurer (Mike C.)
    • Secretary (Keith W.)
    • Board Role Designations for 2016-2017
      • President - Erin Cuzzort
      • Vice-President - Craig Smith
      • Treasurer - Mike Conway
      • Secretary - Keith Wemm
      • TeeBall Player Rep - Jenna Harper
      • Machine Pitch Player Rep - Craig Spickard
      • Minor Baseball Player Rep - Kevin Corradi
      • Major Baseball Player Rep - Chad Pursell
      • Concession Manager - Michele Garber
      • Volunteer Umpire-in Chief - Kevin Corradi
      • Safety Officer - Katherine Fleming
  4. Registration numbers
    • Registration numbers looking good. On track to match last years numbers
  5. Team/division break-down
    • Majors 5 teams
      • Peter Fisher
      • David Greg
      • Kasey Pressley
      • Eric Shugart
      • Craig Smith
    • Minors 8 teams
      • Keith Wemm
      • Billy Strickland
      • Bill Garber
      • Chad Pursell
      • Elkahn Gray
      • Jason House
      • Joey Matthews
      • Brit Williams
    • Machine Pitch 7 teams
      • Ken Powell
      • Kevin Corradi
      • Chip Huggins
      • Mike Glantz
      • Allan Malone
      • Bob Sanders
      • Dylan Payne
    • TeeBall 5 teams
      • James Beech
      • Russ Clark
      • Elizabeth Garber
      • Joshua Haddock
      • Tanner Akos
      • Scott Maphis
  6. Concession Stand
    • A Safe that can be bolted down to the floor and possible fit in the front concession area
      • Approved for purchase
    • A new 6-burner flat griddle grill
      • Approved for purchase
    • Popcorn machine
      • Approved for purchase
    • Sno Cone machine
      • Not going to purchase
  7. Hat/uniform discussion
    • Uniform type aggreed to
  8. Sponsorship update
    • Sponsorships on track
  9. Equipment update
    • Approved for purchase
  10. Next Meeting February 17, 2017 at 7:00 at Chaires Community Center
  11. Adjourn
Tuesday, 17 January 2017 23:01

1-18-2017 Meeting Agenda

Chaires-Capitola Little League, Inc.
Meeting Agenda

Meeting Date:1-18-2017
Meeting Time:7:00 PM at Backwood's Crossing
  1. Determine if there is a quorum present (Erin C.)
  2. Call meeting to order (Erin C.)
  3. Officer Reports (Erin C.)
    • President (Erin C.)
    • Vice President (Craig S.)
    • Treasurer (Mike C.)
    • Secretary (Keith W.)
  4. Board duties
  5. Registration numbers
  6. Team/division break-down
  7. Concession Stand
    • A Safe that can be bolted down to the floor and possible fit in the front concession area
    • A new 6-burner flat griddle grill
    • Popcorn machine
    • Sno Cone machine
  8. Manager/coach discussions and decisions
  9. Hat/uniform discussion
  10. Sponsorship update
  11. Equipment update
  12. Next Meeting
  13. Adjourn
Thursday, 04 December 2014 20:43

12-4-2014 Minutes

Chaires-Capitola Little League, Inc.

Approved Minutes from December 4, 2014 Meeting

  1. Determine if there is a quorum present (Erin C.)
      Quorum Present
    • Keith Wemm
    • Chris Mantzanas
    • David Podgorski
    • Danny O'Donnell
    • Adam Cowhey
    • Chad Pursell
    • Erin Cuzzort
    • Michael Glantz
  2. Meeting called to order at 7:00 PM (Erin C.)
  3. Approval of minutes from 11/5/2014 meeting (Erin C.)- Minutes approved by unanimous vote
  4. Discussion Items
    • Timeline for Spring Baseball
      • Opening Day for Spring will be March 28
      • Evaluations will be the first week of February
      • Registration will start January 1
      • Rescheduling of Family Fun Day
      • Registration systems
        • Three registration systems were discussed, including Sports Sign Up, Active Sports and last years registration system. By unanimous vote Sports Sign Up was selected. ( background documents)
    • Age rule change - Much discussion about the rule change. Put information about the rule on the website.
    • Uniform Vendors - Erin has spoken to both B&B and Elite. She will get per uniform costs and bring them back to the board.
    • Photography Vendors - Much discussion. Board reviewed proposals from Yoho and C&S. Yoho was chosen by a 7-3 vote. Danny O. will contact and coordinate details.
    • Sponsorships - Activate payment link and email last years sponsors.
  5. Schedule Next Meeting (Erin C.) - Next meeting will be January 8, 2015 at 7:00 at the Chaires-Capitola Community Center.
  6. Adjourn Meeting (Erin C.)
Thursday, 08 January 2015 20:42

1-8-2015 Minutes

Chaires-Capitola Little League, Inc.

Unaaproved Minutes from January 8, 2014 Meeting

  1. Determine if there is a quorum present (Erin C.)
      Quorum Present
    • Keith Wemm
    • David Podgorski
    • Danny O'Donnell
    • Adam Cowhey
    • Chad Pursell
    • Erin Cuzzort
    • Michael Glantz
    • Michael Conway
  2. Meeting called to order at 7:00 PM (Erin C.)
  3. Approval of minutes from 12/4/2014 meeting (Erin C.)- Minutes approved by unanimous vote
  4. Discussion Items
    • Time Line - Dates were discussed and published: Tentative Schedule
    • Coaches - Send background check forms to volunteer coaches so process can be started on those.
    • Evaluations - The evaluations will be conducted at Chaires-Capitola based on the dates and times outlined in the Tentative Schedule. Players will be asked to run, hit five pitches, catch 3 fly balls from the outfield and throw to second base, field 3 ground balls from the infield and throw them to first base. Kids will arrive at their scheduled time and sign in. Kids who were registered online will bring proof of residency and age, which will be reviewed and returned to the parents. Kids will be given a number and then sent to the appropriate location to start the evaluation.
    • Draft - After long discussion the issues was tabled until next meeting.
    • Umpires - Chris Evelo was there to discuss the benefits of volunteer umpires and a discuss ensued about whether Chaires will have have paid umpires, volunteer umpires or a combination of the two. No vote was taken.
  5. Schedule Next Meeting (Erin C.) - Next meeting will be January 22, 2015 at 7:00 at the Chaires-Capitola Community Center.
  6. Adjourn Meeting (Erin C.)
Thursday, 22 January 2015 20:41

1-22-2015 Minutes

Chaires-Capitola Little League, Inc.

Approved Minutes from January 22, 2015 Meeting

  1. Determine if there is a quorum present (Erin C.)
      Quorum Present
    • Keith Wemm
    • David Podgorski
    • Danny O'Donnell
    • Chris Mantzanas
    • Chad Pursell
    • Erin Cuzzort
    • Michael Glantz
    • Michael Conway
    • Daniel Jeffers
  2. Meeting called to order at 7:00 PM (Erin C.)
  3. Approval of minutes from 1/8/2015 meeting (Erin C.)- Minutes approved by unanimous vote
  4. Reports
    • Fields - Still being worked on. Lower field irragation is done. Waiting for upper field work to be completed. Should be ready by evaluations.
    • IRS issue- $14,000 in penalties. Looking to have CPA file forms to try to get in compliance for 2007-2014. Working with bank to get necessary financial information about spending over the last several years. Voted to pay $2,000 to get the work started.
    • State issue- Filed 2014 Florida Sales and Use Tax. Should be getting bill soon.
    • Treasurer report- there is $7,882 in the bank.
  5. Discussion Items
    • Registration - People are still activly registering.
    • Draft procedure - Snake draft for Machine Pitch, Majors and Minors. Manager's first child will be automatically on that team. Assistant Coach's first child will be third round pick. All other childern of the Manager and Assistant Coach will be the third, fourth, fifth, etc. pick. All Players who do not attend evaluations will have their names put into a hat and they will be drawn by the coaches in remaning draft order.
    • Uniform vendor - Discssion held and vote tabled to 2/2/2015 meeting.
  6. Schedule Next Meeting (Erin C.) - Next meeting will be February 2, 2015 at 6:00 at the Southwood Golf Club.
  7. Adjourn Meeting (Erin C.)
Monday, 02 February 2015 20:40

2-2-2015 Minutes

Chaires-Capitola Little League, Inc.

Approved Minutes from February 2, 2015 Meeting

  1. Determine if there is a quorum present (Erin C.)
      Quorum Present
    • Keith Wemm
    • Adam Cowhey
    • Danny O'Donnell
    • Chris Mantzanas
    • Chad Pursell
    • Erin Cuzzort
    • Michael Glantz
    • Michael Conway
    • Daniel Jeffers
  2. Meeting called to order at 7:00 PM (Erin C.)
  3. Approval of minutes from 1/22/2015 meeting (Erin C.)- Minutes approved by unanimous vote
  4. Discussion Items
    • Registration - Machine Pitch up to 6 teams. Minors up to 7 teams. Majors at 2 teams. TeeBall at 5 teams.
    • Coaches - Volunteer coaches were selected and will be asked to identify a primary assistant coach.
    • Uniform vendor - Two options and proposals were reviewed. The board voted and awarded the Spring uniform purchase to B&B Sporting Goods
    • Evaluation logistics - Discussed and established plan for moving the players through the evaluation process on evaluation day.
  5. Schedule Next Meeting (Erin C.) - Next meeting will be February 25, 2015 at 7:00 at the Chaires Community Center.
  6. Adjourn Meeting (Erin C.)
Wednesday, 25 February 2015 20:39

2-25-2015 Minutes

Chaires-Capitola Little League, Inc.

Unaaproved Minutes from February 25, 2015 Meeting

  1. Determine if there is a quorum present (Erin C.)
      Quorum Present
    • Keith Wemm
    • Adam Cowhey
    • Danny O'Donnell
    • Chris Mantzanas
    • Erin Cuzzort
    • Michael Glantz
    • Michael Conway
    • Daniel Jeffers
    • Craig Smith
  2. Meeting called to order at 7:08 PM (Erin C.)
  3. Approval of minutes from 2/2/2015 meeting (Erin C.)- Minutes approved by unanimous vote
  4. Officer Reports
    1. Presidents Report
      Outstanding Elite SPorting Goods bill - This bill was not paid by last year's Board of Directors. The board agreed to pay the $1600 form last year's All Star equipment.
      Softball rubber will be removed from the lower field
      Discussion of use of Chaires Elementary School fields and securety
      Discussion of parent shirts
    2. Vice Presidents Report
      2007-2008 Tax forms are ready to send to IRS.
      2010-2012 Bank statements - Still trying to get from FMB
      Agreed to send past board a letter to ask for additional information on some of the undocumented transactions
    3. Treasurer
      Review of 2014-2015 Budget (attached)
      Discussin of added sponsorship recognition for those who gave $1000 (Home Run Level) and $5000 (Grand Slam Level) in sponsorship money
      Agreed to send past board a letter to ask for additional information on some of the undocumented transactions
    4. Secretary
      Discssion of Game Changer and setting league up so there is a central point of information about scores, stats and results
      Discussion of Buffalo Wild Wings Share Night on March 28
      Agreed to send past board a letter to ask for additional information on some of the undocumented transactions
  5. Discussion Items
    • Opening Day - Machine Pitch, Tee Ball and Majors will play. We will structure opening day like last year's event.
    • Concession - Working with vendors on supplies. Set up sgn up genius. A board member will cover the stand each night. Each team will supply volunteers three nights out of the season.
  6. Schedule Next Meeting (Erin C.) - Next meeting will be March 12, 2015 at 7:00 at the Chaires Community Center.
  7. Adjourn Meeting (Erin C.)
Thursday, 12 March 2015 20:39

3-12-2015 Minutes

Chaires-Capitola Little League, Inc.

Unaaproved Minutes from March 12, 2015 Meeting

  1. Determine if there is a quorum present (Erin C.)
      Quorum Present
    • Adam Cowhey
    • Danny O'Donnell
    • Chris Mantzanas
    • Erin Cuzzort
    • Michael Glantz
    • Michael Conway
    • Daniel Jeffers
    • Craig Smith
  2. Meeting called to order at 7:00 PM (Erin C.)
  3. Approval of minutes from 2/2/2015 meeting (Erin C.)- Minutes approved by unanimous vote
  4. Discussion Items
    • Player Pool - Minors Player Pool
      • No pitchers and no catchers
      • pool player plays outfield and bats last in the lineup
      • Onus on coach to let player rep know 24 hours before game
      • Coach will contact player rep directly
      • List remains in order and is managed by minors’ player rRep, who is now Danny O’Donnell
      • We will create a sign up genius for the player pool and require a cell phone number so player rep can communicate via text.
    • Local League Rules - TeeBall
      • Games last 2 innings
      • Every player hits every inning
      • The last batter is a home run
      • There is no limit to the number of outs in an inning but players can get out at base and when they do, they must return to the dugout.
      • 5 players in the infield. pitcher, first, second, third and short. All other players must be in the outfield grass.
      • No barrel bats are allowed.
      • Teams must clean out dugouts after each game
      • No score will be kept for TeeBall games
      • If there is a dispute during the game that cannot be worked out during the game, continue play, make clear that you will protest and then contact player rep after game.
      Machine Pitch
      • All games will be played with one of the new Chaires machines
      • Machine speed must be sent to 4 for games
      • Length of games: Each game will be 5 complete innings or 90 minutes long, whichever comes first.
      • A new inning cannot be started after 90 minutes; but a game can not last longer than 1 hour and 45 minutes.
      • If the visiting team is up to bat when the game reaches the 1 hour and 45 minute mark, the score reverts back to the last complete inning and the game is over.
      • The game time will start when the first pitch is thrown
      • If there is an overthrow at first base, base runners can advance one base at their own risk.
      • The first four innings of each game are capped at 5 runs. The fifth inning has unlimited runs.
      • There is a 10 run rule after the completion of 3 1/2 innings if home team is winning by 10 or more runs, the game is over. If the visiting team is winning by 10 or more runs after 4 innings, the game ends
      • Home team is in charge of chalking, scorebook, setting up the machine and providing balls.
      • An infielder can only play the infield for two consecutive innings. Positions may alternate between outfield and infield every inning. We strongly suggest a regular rotation that gives all players an opportunity to play both infield and outfield, taking into consideration skill level and safety concerns. Here is a rotation example:
        • Players are divided into 3 groups of 4. 1st inning group 1 plays the infield( 1st, 2nd,ss,3rd). Group 2 plays the outfield and group 3 plays pitcher and catcher with 2 kids on the bench. 2nd inning group 1 moves to outfield, group 2 to pitcher and catcher and group 3 to the infield. Each inning the coach should rotate the groups.
      • Each batter will get five hittable pitches.
      • When there is a bad pitch and the batter does not swing, the coach manning the machine raises his hand and calls no pitch. If the batter swings at the bad pitch the play will continue using normal baseball rules.
      • If there is a dispute, the coach who is running the machine is the umpire for that half inning and they make the out calls.
      • If there is a dispute during the game that cannot be worked out during the game, continue play, make clear that you will protest and then contact player rep after game.
      Minors
      • Games will be played using a continuous batting order.
      • There will be unlimited substitutions, except for pitchers, as long as each player gets 6 consecutive outs in the field
      • If a player plays 4 defensive innings at catcher, that player cannot pitch.
      • Length of games: Games will last 6 innings or 1 hour and 45 minutes and they will have a drop dead time of 2 hours.
      • The first 4 innings of each game are capped at 5 runs. There are unlimited runs in the 5th and 6th innings
      • The pitcher is done pitching once they are removed from the mound during the game.
      • Male catchers must wear a protective supporter and cup at all times.
      • The home team is responsible for chalking the field, setting up the scorer’s box, turning on the score board, assigning an adult to operate the score board, keeping the game scorebook and getting 3 game balls from the concession stand and giving them to the umpire.
      • The visiting team is responsible for getting the pitch count form from the concession stand, maintaining the pitch count and turning it back to the concession stand at the end of the game.
      • If there is a dispute during the game that cannot be worked out during the game, continue play, make clear that you will protest and then contact player rep after game.
  5. Schedule Next Meeting (Erin C.) - Next meeting will be March 26, 2015 at 7:00 at the Chaires Community Center.
  6. Adjourn Meeting (Erin C.)
Wednesday, 30 September 2015 20:38

9-30-2015 Meeting Minutes

Chaires-Capitola Little League, Inc. Meeting Agenda
Meeting Date:9-30-2015
Meeting Time:7:00 PM at Chaires Community Center

APPROVED MEETING MINUTES:

  1. Determine if there is a quorum present (Erin C.)
  2. Call meeting to order (Erin C.)
  3. Approval of minutes from 8-31-2015 meeting (Erin C.) APPROVED
  4. 2015-16 Board Assignments
  5. Discussion with Dean Richards about bleecher canopies (invited) - Hold off on canopies, get new batting cage, playground is still on way, improvements to home plates on all the fields in off season
  6. Umpires - Increase amount paid to non-volunteer umpires - $40 uncertified - $50 certified
  7. Fundraising - Update on 2015-16 fundaising - we have $1450 in sponsorships, including 3 team and one banner sponsorship.
  8. Big Baseball - Exploratory Committee formed - Craig Smith, Keith Wemm, Mike Glantz and Erin Cuzzort
  9. Saftey - Brief on parent concerns regardign combination of Minors and Majors this Fall. Coaches will keep an open dialogue during games and be flexable to optimize saftey.
  10. Schedule Next Meeting (Erin C.) Erin is looking at dates in October.
  11. Adjourn Meeting (Erin C.)
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