Meeting Agenda

Meeting Agenda (51)

Monday, 26 September 2022 18:24

09-25-2022 Meeting Agenda (Annual Meeting)

Written by

Meeting Date: September 25, 2022
Meeting Time: 8:00 PM
Meeting Location: Zoom Meeting- https://us06web.zoom.us/j/89039810215?pwd=cm9jeWZDeE9WZm03M1lZbWJmQVpzQT09
Meeting ID: 890 3981 0215
Passcode: 306933

 

 

I.                 Call to Order

 

II.                Roll Call – Determine if quorum present

 

III.              Approve minutes from previous meeting (Jen)

 

IV.              President’s Report (Rob)

 

V.               Vice President Report (Therese)

 

VI.              Treasurer Report (Elizabeth)

 

VII.            Fall Season

a.      Concession Stand

                                                   i.     Volunteers

                                                 ii.     Bathroom Remodel

b.      Umpires

c.      Player pool

 

VIII.           60/90 field update

 

IX.              2022 – 2023 Board Election (https://forms.gle/t15SeGdW8sPxxL538)

a.      New Executive Committee

b.      Constitution

 

X.                Next Meeting (October 19) – Third Wednesday of each month

 

XI.              Adjourn

Friday, 12 August 2022 12:52

08-11-2022 Meeting Agenda

Written by

Meeting Date: August 11, 2022
Meeting Time: 6:30 PM
Meeting Location: Zoom Meeting 

I.                 Call to Order

II.                Roll Call – Determine if quorum present

III.              President’s Report (Rob)

a.      All-Stars Recap

b.      SportsConnect

c.      Fall numbers (as of 8/11 @12:15pm)

Date

Description

Tee Ball

20

Machine Pitch

34

Minors

33

Majors

34

Seniors

4

Total

124

d.      Schedule

Date

Description

August 1st

Fall Season Registration Opens

August 19th

Fall Season Registration Closes

August 20th

Machine Pitch Evaluations (11:00)

August 21st

Minors & Majors Evaluations (12:00)

August 24th

Fall 2022 Draft @ SW Golf Course

August 29th

Practice Start

September 12th

Games Start

November 4th

Games End

e.      Bathrooms Remodel

f.       Batting Cages Update

IV.              Treasurer Report (Elizabeth)

V.               Vice President’s Report (Therese)

a.      Scoreboard & Pitch Count

b.      Concessions (teen volunteers)

c.      Evaluations

VI.              Annual Meeting

a.      September 22, 2022; 6:30

b.      2022 – 2023 Board Members

VII.            Next Meeting (TBD)

VIII.           Adjourn

 

Wednesday, 13 April 2022 18:24

04-20-2022 Meeting Agenda

Written by

Meeting Date: April 20, 2022

Meeting Time: 7:00 PM

Meeting Location: Zoom meeting

 

 

I.                 Call to Order

 

II.                Roll Call – Determine if quorum present

 

III.              Approve minutes from previous meeting (Jen)

 

IV.              President’s Report (Rob)

a.      Sportsmanship

b.      Dick’s Sporting Good Bonus Certificates

c.      Upper Pitcher’s Mound

d.      Mobile Injury/Incident Report

e.      Batting Cages

 

V.               Treasurer Report (Elizabeth)

 

VI.              VP / Safety Officer Report (Therese)

VII.            DICK’s Sporting Goods Bonus Certificates

 

VIII.           All Stars Update (Scott/Therese)

a.      Dates & Locations: Districts, Sectionals, State

b.      Manager Meeting

c.      Watch List

 

IX.              Next Meeting (TBD)

 

X.                Adjourn

Wednesday, 13 April 2022 18:22

03-23-2022 Meeting Agenda

Written by

Meeting Date: March 23, 2022

Meeting Time: 7:00 PM

Meeting Location: https://us06web.zoom.us/j/82454761767?pwd=bWxyOVVXOWk4UjZrWEdXS3Voc0s3UT09

 

 

I.                 Call to Order

 

II.                Roll Call – Determine if quorum present

 

III.              Approve minutes from previous meeting (Jen)

 

IV.              President’s Report (Rob)

a.      Shed – Stairs / Ramp

b.      Batting Cages

c.      Tallahassee Seminole Club Service Day 3/27

d.      Poor Player Sportsmanship

e.      Mobile Pitch Count Form

f.       Sportsmanship Awards - DICK’s Sporting Goods Bonus Certificates

V.               VP/Safety Report (Therese)

a.      Gear Sale Fundraiser

 

VI.              Treasurer Report (Elizabeth)

 

VII.            Concession Stand

 

VIII.           Mid-Season All Star Meeting

a.      Week of April 4th

b.      Players to Watch, etc.

 

IX.              Next Meeting (April 20, 2022 @ 7 pm)

 

X.                Adjourn

Wednesday, 13 April 2022 18:21

02-24-2022 Meeting Agenda

Written by

Meeting Date: February 24, 2022

Meeting Time: 7:00 PM

Meeting Location: Zoom meeting

  

I.                 Call to Order

 

II.                Roll Call – Determine if quorum present

 

III.              Approve minutes from previous meeting (Jen)

 

IV.              President’s Report

a.      Schedules –

                                                   i.     No Games Spring Break or Easter

                                                 ii.     Miccosukee – 8 games at CCLL

b.      Interleague

c.      Uniforms

d.      Opening Day Activities

e.      Batting Cages

f.       L-Screen

g.      Batter’s Box Template

h.      New Shed

i.       T-Mobile Fan Cam

 

V.               Treasurer Report (Elizabeth)

 

VI.              VP Report

a.      Gear Sale

 

VII.            Other Items

a.      Field Reimbursement Grant (Russel)

 

VIII.           Next Meeting (March 23, 2022 @ 7 pm)

 

IX.              Adjourn

Wednesday, 13 April 2022 18:20

01-20-2022 Meeting Agenda

Written by

Meeting Date: January 20, 2022

Meeting Time: 7:00 PM

Meeting Location: Zoom meeting -

https://us06web.zoom.us/j/88103138573?pwd=S3R6S3NIOGIrcmFuZkVsK2d2MW9sZz09

 

I.                 Call to Order

 

II.                Roll Call – Determine if quorum present

 

III.              Approve minutes from previous meeting

 

IV.              President’s Report

a.      D20 Presidents Meeting Update (notes previously sent)

b.      Batting Cages Update

c.      Teams and Managers

d.      Late Registrations

e.      Hats and Jerseys (Ben – Hat discussion)

f.       Evaluations

g.      Draft – Wednesday 1/26; 6:00 Southwood Clubhouse

h.      Concession Stand (2nd grill?)

i.       Opening Day

j.       Interleague

k.      Sponsors

 

V.               VP Report

a.      Gear Fundraiser Status

 

VI.              Equipment Manager Report

a.      Status of equipment, distribution, etc.

b.      Wants/Needs for upcoming season

 

VII.            Treasurer Report

 

VIII.           Next Meeting (February 16, 2022 @ 7 pm)

 

IX.              Adjourn

Wednesday, 13 April 2022 18:12

12-16-2021 Meeting Agenda

Written by

 


Meeting Date: December 16, 2021

Meeting Time: 7:00 PM

Meeting Location: Zoom meeting - https://us06web.zoom.us/j/86156842118?pwd=Sm1Nb2FUZDNlQ0JKRXFPS0F3cHVRUT09

  

I.                 Call to Order

 

II.                Roll Call – Determine if quorum present

 

III.              Approve minutes from previous meeting (Jen)

 

IV.              President’s Report (Rob)

a.      Gary Gentry email

b.      All-Star Signs

c.      Upper & Lower Fields

d.      60/90 Field

e.      Batting Cages

f.       Spring 2022 Season

                                                   i.     Registration

                                                 ii.     Softball

                                                iii.     Concession Stand

                                                iv.     Sponsors

 

V.               Treasurer Report (Elizabeth)

 

VI.              Safety Report (Therese)

a.      Implications for Spring 2021 Season

VII.            Next Meeting (January 20, 2021 @ 7 pm)

 

VIII.           Adjourn

 

Wednesday, 24 November 2021 16:48

11-18-2021 Meeting Agenda

Written by

Meeting Date: November 18, 2021 (moved from 11/17)

Meeting Time: 7:00 PM

Meeting Location: Zoom meeting:

  

I.                 Call to Order

 

II.                Roll Call – Determine if quorum present

 

III.              Approve minutes from previous meeting (Jen)

 

IV.              President’s Report (Rob)

a.      CPA/Taxes Update

b.      Updates

                                                   i.     Batting Cages

                                                 ii.     Fields

                                                iii.     Shed

                                                iv.     Concrete Coating

                                                 v.     New Fencing

                                                vi.     Additional Grill for Spring

                                               vii.     Updated LL Constitution

                                             viii.     Charitable Organization License Renewal

c.      Softball

 

V.               Treasurer Report (Elizabeth)

 

VI.              Safety Report (Therese)

 

VII.            Spring 2021 Schedule (Rob)
 

VIII.           Next Meeting (December 15, 2021 @ 6 pm)

 

IX.              Adjourn

Wednesday, 24 November 2021 16:46

10-20-2021 Meeting Agenda

Written by

Meeting Date: October 20, 2021
Meeting Time: 7:00 PM
Meeting Location: Zoom
 

        I.          Call to Order

     II.          Roll Call – Determine if quorum present

   III.           Approval of Minutes from 9/15/2021

   IV.           Officers’ Reports

a.     President

                                                     i.     New Board Positions (VP, Treasurer, Secretary)

                                                   ii.     Roles Still Needing Assignment

                                                 iii.     Background Checks

                                                 iv.     Taxes Update

                                                   v.      Director of Parks & Rec Meeting

b.     Vice President

c.      Treasurer

                                                     i.     Fall Ball Expenses

                                                   ii.     Outstanding Invoices

                                                 iii.     Delinquent Accounts

d.     Secretary

     V.           Fall Ball Update

a.     Schedule / Make up games

b.     Successes / Lessons Learned

c.      Safety Officer Update (Therese)

d.     Concessions Volunteers – Board and Parent responsibilities

   VI.           Batting Cage Update

 VII.          Tentative 2021 Spring Schedule Discussion/Dates

VIII.          Sponsorship Update

   IX.          Next Meeting (11/17/2020)

     X.           Adjourn

Wednesday, 24 November 2021 16:45

09-15-2021 Meeting Agenda

Written by

Meeting Date: September 15, 2021

Meeting Time: 7:00 PM

Meeting Location: Zoom meeting

  

I.                 Call to Order

 

II.                Roll Call – Determine if quorum present

 

III.              Approve minutes from previous meeting (Therese)

 

IV.              President’s Report (Nancy)

 

V.               Treasurer Report (Elizabeth)

 

VI.              Constitution

 

VII.            Fall Season

a.      Concession Stand

                                                   i.     Volunteers

                                                 ii.     Switch to Coca-Cola

b.      Umpires

c.      Interleague games

d.      Player pool

e.      Safety protocols

 

VIII.           60/90 field update

 

IX.              Board election (https://forms.gle/t15SeGdW8sPxxL538)

 

X.                Next Meeting (October 20)

 

XI.              Adjourn

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